Update!
April 19, 2018
FOR IMMEDIATE RELEASE
Records Management and Preservation Project Continues
Scanning of Birth and Death Certificates (1991-2017) to begin on April 23rd
KINGSTON, N.Y. In 2017, the City of Kingston was awarded a Local Government Records Management Improvement Fund grant through the NYS Archives to scan and preserve the City’s vital records, including Birth, Death, and Marriage Certificates. The first phase of the project is focused on the most recent 50 years of documents.
Due to the extensive records set to be scanned, the records have been split into two batches to be completed during this phase. The first batch, which included Birth Records from 1968–1989 and death certificates from 1968-1990, has been scanned and it is expected that these files will be availability electronically in the coming weeks. The second batch, which will include all Birth Records from 1990–2017 and Death Certificates from 1991–2017, will be sent out for scanning beginning on April 23, 2018. Scanning is expected to take approximately 6 weeks.
During this processing time, the records will be offsite and unavailable at City Hall. Individuals in need of accessing these records should submit their requests to the NYS Department of Health at 800 North Pearl Street 2nd Floor - Room 200, Menands, NY 12204 or https://www.health.ny.gov/vital_records.
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Original Announcement
February 20, 2018
FOR IMMEDIATE RELEASE
City of Kingston Announces Digital Conversion of Vital Records
KINGSTON, N.Y. Mayor Steve Noble is pleased to announce the launch of the City’s efforts to scan and preserve vital records, including Birth, Death, and Marriage Certificates.
In 2017, the City was awarded a Local Government Records Management Improvement Fund grant through the NYS Archives to scan the City’s Vital Records. The first phase of the project will focus on the most recent 50 years of documents.
Due to the extensive records set to be scanned, this phase will take up to three months to complete. The records will be split into two batches to be completed during this phase. The first batch will include Marriage records from 1960 – 2009 and death certificates from 1967-2017. The second batch will include birth certificates from 1967-2017. During this processing time, the records will be offsite and unavailable at City Hall. Individuals in need of accessing these records should submit their requests to the NYS Department of Health at 800 North Pearl Street 2nd Floor - Room 200, Menands, NY 12204 or https://www.health.ny.gov/vital_records.
“We have applied for this grant opportunity a number of times over the past few years and were very happy to learn that this year’s proposal was successful,” said Carly Winnie, City Clerk and Registrar. “While this digital conversion will present a short term inconvenience for community members and will temporary interrupt the immediate access for these records, this is a wonderful, long-term investment in preserving these records for generations to come.”
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